data organisation · Hard disk · Hardware problems · Software problems

How to organize your files on your computer| store your files safe, clean, and secure

Most people make a mistake by not organizing data in their PC. Storing data in the wrong locations leading to not only loss of data, but also lack of computer organization.

Unorganized computer

See, a computer can be more than a book, an office, or even a website if it is well organized by the user. It can help you manage your work professionally and successfully. All you need to know is how to organize the data well to be able to manage it properly.

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For instance, a user is not supposed to store all their data in the C drive, nor store data on the Desktop folder. It is risky and at any time you may lose your data.

A person is supposed to partition their hard disk appropriately and then store their data respective of their relation to Windows. The less a file is used by windows, the further away the file should be stored.

Risks of storing data on the C drive partition and Desktop folder.

Security.

Data that not is well organized respective to the partition order. It is not safe.

Safe from hackers, virus attack, loss, and corruption.

Hackers and virus attacks.

In case of a virus attack, or a hacker attack, programs that are used usually reach for the online partitions, and while the hacker nor the virus recognizes your partition letter, it might be impossible for them to target your other partitions.

Therefore, it is advisable to assign your partitions anonymous letters that are not in series.

However, when windows is installed on a hard disk partition the default letter for that partitioned is assigned to C:. Therefore each and every hacker or virus editor knows your drive partition letter.

Therefore it would be very easy for them to manipulate your data without much effort.

Easy to lose data.

In case of a new user account setup, it is unfortunate that you might not be able to retrieve your data from previous user account, if your data was located in the Desktop folder.

If you accidentally deleted data stored in the C drive partition, or on the desktop folder, it might be impossible to retrieve the data since the drive is “a very active partition.” Data is constantly deleted and overwritten every now and then. Therefore a deleted file is likely to be overwritten in quick and may prove impossible to retrieve.

However, if you have deleted data on your Hard disk in this manner an would like to retrieve it, you should probably consider using a recovery software to recover your data. It may take sometime but its your only shot.

Clumsy organization of files.

Another way of losing data is by simply not finding it.

See, there are many folders that are constantly created in the libraries folders, as well as many shortcuts created on the Desktop folder every time a new application is installed.

Sometimes these folders become crowded due to the constant data written on them by the applications. Whereas the user has no idea when the data is added or subtracted on these files.

Thereby, if the user stores some data on these folders, the moment they become crowded, he may not be able to find their documents. And they may have trouble finding the documents.

How to store data on your computer.

Storage of data is not a complex calculation or programming procedure. Instead, storage of data involves just copying and moving data from certain data locations to others.

There are two kinds of data storage:

  1. System backup image.
  2. Document files storage.

1.      System backup image.

Data backup storage

In this case a user may create a backup for all their windows features, programs and personal files in their windows installation. In this case, the data is stored in the form of an image file. When the user runs the file, windows copies the files into the installation folders and the system as a whole is restored to its state, when the backup was made.

In other words, a system backup image is a .wim file which restores the computer to the state of the computer when the backup was made.

This is a very important data storage for those who prefer to restore their programs after a new windows installation.

However, storage of the file in the windows active partition, can be a risk to losing the data.

Did you know that you can make a clone of your full hard drive and backup all your data on another hard disk?

You should probably try it out.

Imagine, if your hard disk gets ruined, you will just switch and keep on using your computer easy.

2.      Document files storage.

Storage of data

This is the storage of documents (Music, Video, Documents, and Pictures) which are not required by the OS to run.

This is the storage of the documents in a safe manner that puts them safe from hacker attack, loss, and for easier and quicker management of the data.

Storage of data free from all these pathogens, does not necessarily involve purchase of large storage devices.

An external hard disk can be of use, however, it is not a requirement for safe storage of data. If a hard disk is well utilized, it can be a very efficient data storage device.

Procedure for safe storage of data.

Requirements:

  • An internal/external hard disk with adequate space.
  • Partitioning software and the know how to partition your HDD.

1.      Check the hard disk space verses the documents required to be stored.

In order for a computer to run, it has to be installed an OS. The minimum requirement for an OS to be installed on a HDD is approximately 20 Gigabytes. Therefore, the smallest sixe for a HDD applicable for running an OS only on your computer would be a 30 Gigabytes hard disk, which is actually the least possible hard disk size I have ever heard of.

For a hard disk this from this size to a hard disk of about 80 Gigabytes, you cannot be able to partition your hard disk. This is due to lack of enough space for storage of personal files, and any space available would most likely be used up by the OS. In which case, it would not even be enough.

Therefore, a “partitionable” hard disk should be a hard disk with a minimum space of about 80gigabytes.

However, for optimum data storage, I would advise users to buy an external hard disk with a minimum space of 500gigabytes.

In this hard disk, a user can be able to store and manage data on all fields, including windows files and personal files, videos, and music, without corrupting one or the other.

2.      Partition the hard disk.

A hard disk should be partitioned into three partitions:

  • Windows installation partition.
  • Backup partition.
  • And a data storage partition.

Partition your hard disk easily using Easeus partition master. All you have to do is:

  1. Select a large partition to shrink.
  2. Shrink the partition.
  3. Select on the unallocated space
  4. create a partition of any size.

1.      Windows installation partition (C :\)

A windows installation partition is a partition reserved for the installation of windows, or another OS on your computer.

On this partition you should set a minimum hard disk space of around 50-70 gigabytes.

2.      Backup partition

This partition should be a reserve for storing all the important programs and files you need on your computer.

Starting from program installation files to system backup images.

On this partition you should make sure you reserve about 80-100 gigabytes of space on your hard disk.

3.      Data storage partition

On this partition you can store any other data that may not be essential to windows OS but very essential to you.

This include music, videos, readable documents and the rest.

This is the part of the computer that can be referred to as the user’s home. The only part in the computer that involves you.

3.      Separate the data.

Move your data to the right partition.

Now you have to scan your data manually and move it to the right allocation.

After partitioning the hard disk, you can now move the data from each location and allocated them to their respective partitions.

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