A data backup plan is the whole process behind the creation of a data backup. Most software use this term to refer to the process behind the creation of a data backup in the software.
Therefore, there can be two definitions accompanied with this term:
- Software data backup plan; the process behind the creation of a data backup in a software. For example Paragon data backup tool.
- The data backup plan; a strategic plan for creating a data backup starting from the type of the data to backup, to the appropriate software to use in the process.
I am mainly going to be dwelling on the definition number two.
Software data backup plan.
In the first definition, a data backup plan, entails the process behind the creation of a data backup in a software.
- Choosing the data backup storage preference, for example if you would like to store your data on your computer, or online.
- Choosing the data you would like to back up on the location.
- And lastly, creating a timetable, schedule, for which the data backup will be updated, for example if the data backup will be updated weekly, monthly…etc.
A software data backup plan does not involve much really. However it is the process that should and is taken in the creation of any data backup, and this is why it is called a plan.
A software data backup plan is not a complicated process to follow. In fact, most applications guide users through the process of data creation.
The data backup plan.
The data backup plan is the process behind the creation of a data backup that entails proper plan consideration from the right data to back up to the right tools to use.
A data backup plan therefore are not only the forces that push you towards creating a data backup, but also the steps to follow to create a disaster recovery plan.
A data backup plan normally starts from the problem occurrence. In fact most disaster recovery plans are developed from the fear of facing another disaster headache in a company or in a country.
Therefore the user builds a data backup for several reasons that differ. Even if I was the one who convinced you to create a data backup, the main reason you took the advice is because you found it useful.
The reasons are usually common among users. They entail:
- To recover your data in case of a data loss.
- To restore a data archive state to a previous date.
- To use the data backup as a disaster recovery plan on your company.
These are the key reasons why people backup their data.
Now a data backup plan starts when the user finds it wise to back up their data for whatever reason.
There are several factors they are then forced to consider:
- The purpose of the data backup.
- What data to back up.
- Where to back up the data.
- Right application to use.
- The cash involved in the process
- How to manage the data
These are the factors that now push the user to make a comprehensive data backup plan.
The reasons, why the user creates a data backup, are the key ingredients in helping the user figure out the purpose of the data backup.
For instance, if the user decided to create a data backup to recover their data in case of data loss, then the purpose of that data backup will obviously be data reserve. If the user created the data backup to use it as computer repair tool, then the purpose of that data backup is computer repair.
The purpose of a data backup matters a lot in the decision making of the plan for a data backup creation.
With the purpose of a data backup defined we can be able to realize how to create the data backup easily.
What to backup.
And this is when you can be able to determine the data you should back up on your computer. The purpose of the data really determines the data you should backup on your backup plan!
For instance, let’s say you would like to backup data for usage to repair your computer in case of computer failure, then you would have to create a clone of you OS, HDD or partition, create a system image, or create a system restore point. All in all, you have to create an OS data backup.
If however you would like to create a data backup for data retrieval in case of data loss, then you would have to identify the data you want to backup, say your YouTube videos, and back them up to an external, or your preferred location.
For me I tend to back up important videos which I find online, which I do not want to keep researching for again, on my Google Drive account to later download them.
Where to back up the data.
I guess this has brought us to the next question, where do I backup my data?
Sincerely, this is a very broad topic for which I would like us to stick on our main topic, PURPOSE OF THE DATA BACKUP.
And with this I would ask you; what is the purpose of the data backup?
This question guides you on the locations to back up your data. Based on the usage of the data a data backup should either be kept close, safe, far, in detailed form, in broad amount…etc.
For instance, if the main reason you backed up your data was to use it as a computer recovery tool, then you ought to back up your data on an external easily accessible device, like a DVD, removable disk, external hard disk…etc.
Just make sure that your device can be easily accessed in case of computer failure.
If you backed up your data for the sake of data retrieval in case of data loss, then you ought to keep your data in a safe location like on an online data backup location, or an external hard disk.
Right application to use.
After selecting the location of data backup you would like to take, the next step is usually to choose the appropriate software to back up you data with.
Obviously, you know you cannot be able to back up your data without a software, it can be either online like Google Drive or offline like Easeus Todo Backup. All in all, you will have to use a software to back up your data.
F.Y.I, it is not safe to back up data manually by coping data to an external location. You can end up deleting, or moving data without awareness. I have dealt with several such instances previously. It is never pretty.
The cash involved in the process.
Each application whether online or offline requires an investment in order for it to serve it due purpose.
There is nothing beautiful that comes for free in this world. The free stuff are not always the best.
If you want to have safe, secure, and extensive data backup you have to sacrifice one or two pennies in the process.
However before you start sowing your dollars ensure that you are aware of the place you are throwing your dollars into. Ensure that you know the value of the products you want to purchase.
For instance know its features, download a trial version and see if the application does actually seem to be helpful in the long run.
With that you can be able to purchase the right tool without regret.
There are some several factors that can help you realize the amount that you are going to incur on your data backup:
If the data backup is located online then you would need some of the following:
- An internet connection (probably would cost 30$ monthly depending on your country location.)
- You will need an online account from one of the online backup sites (probably would cost 20$ monthly)
Therefore your overall spending for online data backup would be 50$ monthly.
If the data backup is located offline then you would need some of the following:
- An external hard drive (probably would cost 300$ onetime fee.)
- A data backup software (probably would cost you 45$ onetime fee.)
Therefore you would spend 345$ once and then keep your data forever.
Therefore as obvious as it may sound, I would strongly advocate from offline data backup, since you pay a onetime fee and do not pay nothing more.
However, there are some data backup that cannot be stored on offline platforms. This is because the data is much important offline than online.
Summary: how to manage data.
After you have created a data backup plan, then you should make sure that you create an appropriate update of the data every time you change the data configuration.
Perhaps you could create a data backup schedule, for which the data will be updating after every period of time.
Also, the schedule of data backup could be unnecessary if the data being backup included files, videos, music, and other data formats which cannot be changed or updated in any state than they already are.